Secretary

Where

American Fork, UT

What you'll be doing

Greets customers, receives and screens incoming calls, answers routine inquiries and routes calls to appropriate individual in a courteous and efficient manner. Prepares, sends, sorts and distributes mail. Distributes, educates, and explains processes and paperwork to patients and/or customers. Maintains files and records. Responds to requests for information and appropriately releases information based on policy, ensuring customer requests and work assignments are prioritized and completed correctly and efficiently. Schedules and confirms appointments. Provides support for meetings including preparing agendas, reserving rooms, sending appointments, coordinating catering, recording and distributing minutes. Sets up phone, video and web conferencing effectively. Orders, stocks, monitors, and maintains adequate office and other supply inventory levels. Utilizes and provides basic maintenance for all office equipment including computers, scanners, phones, fax machines, printers, and copiers. Contacts the appropriate service provider (i.e. housekeeping, computer support, or office equipment vendor) to resolve any issues that arise. Types memos, correspondence, forms, reports and other documents from rough drafts using professional business writing standards. Enters data in a database. Completes accounts payable, billing, and purchasing processes according to policy. Investigates simple assigned problems, with assisted method of research, data, and information requirements as well as analysis techniques.

What your background should be

Minimum requirements experience in an office setting or working in a clerical position with customer service, keyboarding, and data entry responsibilities. Basic computer skills. Examples include experience with email, word processing, spreadsheets, and presentation software. Interpersonal verbal and written communication skills including being proficient in spelling, punctuation, grammar and other English language skills. Basic math skills.

Required Schooling / Training

High school degree.

Who is the client company

Concern about the healthcare services.
If you are interested in this position, send your resume to apply@kochdavis.com