Recruiting Coordinator/Associate, Talent Acquisition


New York, NY

What you'll be doing

Manage and send welcome email to new hires along with hire letters and new hire documentation. Collect and review all new hire paperwork for headquarters and international staff, working closely with recruiters on promotions, transfers in a timely manner to ensure timely processing for payroll. Follow up and communicate to new hires on missing paperwork. Create new hire folders prior to handing over new hire paperwork to HR partner team member. Schedule individual meetings to collect new hire paperwork for headquarter off-cycle hires as necessary. Provide general administrative support to talent acquisition team on scheduling interviews, travel arrangements and processing of travel expense reimbursements for headquarter candidate. Complete special pay paperwork for new hires/transfers/promotions as part of the offer terms. Process temporary housing requests for headquarter new hires as requested. Provide back up support to talent acquisition coordinator in generating weekly report and other reports. Pro-actively suggest process improvement to enhance the efficiency of HR admin processes. Other projects as assigned.

What your background should be

At least 3 years of stable administrative experience, preferably HR, supporting multiple people in a large corporate and professional environment. Proficiency in MS Word, Excel, PowerPoint, Outlook and email/internet. Exceptional judgment in maintaining confidentiality of employee information. Excellent interpersonal and communication skills and the ability to work effectively in a multi-cultural environment. Attention to detail, organizational and prioritization skills.

Required Schooling / Training

Bachelor degree.

Who is the client company

This is a global humanitarian aid, relief and development nongovernmental organization.
If you are interested in this position, send your resume to