Receptionist/Administrative Assistant


Portland, OR

What you'll be doing

Answer incoming calls to branch and route them to the appropriate employee. Greet visitors with highest level of customer service. Sign for packages and route them to the appropriate employee, including receiving and signing in new loans from other locations. Mail and overnight disclosure packages and other items as requested. Order office supplies. Work with IT to troubleshoot office technology issues. Make copies of supporting materials for office meetings and marketing flyers. Keep office clean and tidy, including picking up waste, watering plants, picking up kitchen, refreshing magazines. Monitor, reconcile and respond to appraisal invoice and credit report invoice discrepancies. Check files turned in by LOs for completeness. Assist processors with items needed, as requested. Including, but not limited to, ordering insurance, condo certificates, 4506s, FHA case numbers, LDP/GSAs, CAIVRs, any bond program items, subordination agreements, verifications, appraisals, title and escrow. Assist processors with following for trailing items from third parties on suspended loans. Reconcile files with actions needed, including cancelling files and maintaining cancelled files for required time periods. Create and update forms for file flow and efficiency. Any other reasonable duties required by company or branch manager to be performed by administrative assistant.

What your background should be

The ideal candidate will possess excellent communication and organizational skills. Computer skills are required, including proficiency with internet searches, Microsoft Word, Excel, and Outlook.

Required Schooling / Training

Not specified

Who is the client company

It is one if is the leading privately-held mortgage company in the United States.
If you are interested in this position, send your resume to