Palm Beach, FL

What you'll be doing

A qualified candidate must be highly organized, competent in key administrative skills, well-spoken and comfortable in a fast-paced environment. Position descriptions learn and utilize the online reservation books via event management system learn and follow company client center protocols for all client meetings (hospitality, meet and greet, security protocols, client management). Responsibilities include interacting with banking teams to ensure meetings are set up properly, arranging beverage set-ups in each room, ordering beverage supplies, maintaining inventory, work with facility manager to maintain tier-one client facing space, etc. Take reservations via e-mail and telephone, and provide customer service to all users (senior executives and their assistants). Provide full receptionist duty with a high degree of emphasis on customer service by greeting and directing visitors accordingly; notify asset management personnel of visitor arrival; notify security of expected guests. Maintain regular consistent and professional attendance, punctuality, personal appearance.

What your background should be

Minimum 3 years experience in a receptionist/administrative assistant role. Proficiency with Microsoft Office suite (Word, Excel and PowerPoint), Outlook, Lotus Notes. Proficiency with Internet/Intranet usage and ability to learn proprietary software. Excellent communication (written and oral) and interpersonal skills; tactful demeanor. Able to work in a fast-paced environment, self-starter extremely organized, detailed-oriented with strong commitment to accuracy. Ability to multi-task and manage priorities effectively and follows-up. Ability to work both independently and as a team player.

Required Schooling / Training

Not specified

Who is the client company

This is an American multinational banking and financial services holding company.
If you are interested in this position, send your resume to