Office Assistant & Facilities Coordinator
- San Francisco, CA
What you'll be doing
- Manage front desk and provide administrative support for all departments as needed. This position will also be responsible for basic facilities duties and report to the office manager. Open the office for business on a daily basis. Answer main phone professionally and direct calls as appropriate or take detailed messages. Greet visitors and guests cordially accept, sort and maintain log of all incoming packages and notify employees of packages received. Sort incoming faxes and notify employees. Coordinate lunch orders and meetings. Call cabs and delivery services. Provide customer service support as needed. Facilitate building/office related issues. Provide administrative support to various departments as needed. Assist finance with filing for close and AP. Filing for various departments. Process expense reports for various departments. Manage conference room schedule. Daily maintenance of conference rooms-straightens up and turns off all lights and equipment at end of day. Manage the file archival process for all departments. Maintain cleanliness of kitchen and office organization overall. Send out samples for multiple departments.
What your background should be
- Possess at least one year of receptionist experience as well as have administrative support background. High level of written and verbal communication skills. Ability to utilize computer software programs such as Word, Excel, ACT/file maker Pro, Photoshop and Lotus Notes, MacOS, as well as internet browsers. Ability to multitask under high-pressure situations. Ability to understand instructions quickly.
Required Schooling / Training
- Not specified
Who is the client company
- One of the world largest live entertainment company.
- If you are interested in this position, send your resume to firstname.lastname@example.org