Executive Assistant to the Campus President


Sacramento, CA

What you'll be doing

Answers telephones and directs inquiries to the president's office as appropriate. Greets visitors to the president's office and handles routine inquiries independently. Performs clerical duties as assigned. Maintains correspondence logs, files, information databases and other tracking systems as necessary such as the employee photo book and employee phone list. Prepares board of directors, executive committee, OPM and other meeting minutes. Organizes meeting dates, meeting structure and sends out agendas. Prepares school's key statistics report for executive committee meetings and keeps all school employees apprised of companies system wide planner dates. Orders supplies as necessary. Maintains office equipment such as fax machines, copy machines and printers. Tracks expenses for the same and submits for payment. Maintains contracts with vendors for equipment. Prepares answers for routine correspondence for distribution over own signature and prepares correspondence for others signature. Schedules all meetings as necessary including off-site and large group meetings. Makes travel arrangements for president and visitors as appropriate. Completes state or federal documents and surveys accurately and on time. Gathers information, completes documents and submits to reporting agencies. On an annual basis, provides support for input of school budget requirements for the coming fiscal year, maintains copies of and submit capital budget requests to companies throughout the year. Performs other duties as assigned.

What your background should be

At least four years progressively responsible experience providing administrative support in a fast paced environment. Experience handling the scheduling of conference calls and meetings, including travel arrangements. Excellent written and verbal communication skills. Strong interpersonal skills with both faculty and student population. Superior organizational and problem resolution skills. Personal computing proficiency in Microsoft Word, PowerPoint and Excel. Some experience in database programs. Professional telephone manner. Ability to interact effectively as a member of a team and work collaboratively with other departments. Ability to listen to customers (e.g. students, staff, etc.) and to understand and respond positively to their requests. Ability to handle multiple tasks.

Required Schooling / Training

Bachelor's degree.

Who is the client company

The client company is the largest providers of post-secondary education in North America.
If you are interested in this position, send your resume to apply@kochdavis.com