Administrative Assistant-Travel Coordinator
- Wilsonville, OR
What you'll be doing
- Travel coordinator will provide administrative support for all departments of the company, fostering a positive and collaborative work environment, will oversee the travel program, provide support and act as a backup to the receptionist. Coordinate and schedule travel, both domestic and international in line with corporate policies. Work with the company travel agency, book hotels, flights, ground transportation, passports, visas, registry with embassies, insurance, etc. Manage the company guest arrangements including hotel, taxi and town car. Maintain daily communication with the company group leaders to determine assignments, priorities and seek clarification as necessary. Work closely with department leads to stay informed of tasks where administrative support is needed. Provide support as backup for the front desk coordinator. Provide assistance with corporate events. Manage kitchen supplies and 3rd party snack program. Order staff anniversary awards and flowers for special events. Order office supplies and office furniture. Order food and refreshments for meetings. Maintain employee directory. Maintain media room supplies and equipment. Ensure operation of equipment by completing preventive maintenance requirements; call for repairs, maintain equipment inventories; evaluate new equipment and techniques.
What your background should be
- Minimum 3-5 years of administrative experience is required. Computer proficiency with MS Office skill including, Excel, Word and PowerPoint. Ability to handle a wide range of administrative support duties including those of a highly confidential nature. Excellent verbal and written communication skills. Excellent organization skills. Excellent interpersonal skills. Ability to solve problems creatively, and collaborate with employees at all levels. Ability to work effectively under time constraints and meet deadlines in a fast paced, customer focused environment.
Required Schooling / Training
- High school degree.
Who is the client company
- This company specialize in design/build of precision inspection & assembly equipment using intelligent motion control, vision & robotics.
- If you are interested in this position, send your resume to firstname.lastname@example.org