- Albany, NY
What you'll be doing
- Issue purchase orders under the guidelines established by the Administrator. Enter bale production summaries into the rag program. Verify all shipping information and enter shipping memo sales into the rag program. Attaches supporting documentation for vouchers to copies of checks and files. Submits forms for permits, licenses, etc. as approved by Administrator. Maintain and secure vehicle titles, registrations, etc. Process gratuity reports, etc. Follow up with head counselor to secure all signed gratuity receipts. File receipts in corresponding check jacket with gratuity report and adding machine tape. Act as custodian for primary petty cash fund. Review vouchers for completeness, supporting documentation adding machine tapes, signatures and approvals, etc. before releasing cash. Submit vouchers to bookkeeper on a regular basis to secure reimbursement to petty cash fund. Review daily sales sheet for arithmetic accuracy, gaps in Z totals, that a stamped duplicate deposit ticket is attached, and completeness. Enter daily sales sheets into the computer proof the edit list and update. Do invoices for welfare sales and mail. Place copy of invoice in open invoice folder. When payment of welfare sales invoice is received, mark invoice as paid, move copy from open invoice folder to paid invoice folder noting receipt number for payment, enter new store voucher for in store program (exclude from accounting), and give check to bookkeeper for receipting and deposit. At month end, transfer store expenses from Shelby into store program. Maintain inventories (except quarters, food and canteen). Order office supplies as needed. Follow up customer checks returned from the bank with either the payer or check guarantee company. Process DMV inquiries on all drivers and production assistants. Act as backup to the bookkeeper and payroll clerk. Other duties as are assigned by administrator and/ or supervisor
What your background should be
- Strong computer skills. Related work experience preferred.
Required Schooling / Training
- Not specified
Who is the client company
- The company is concern about charitable activity.
- If you are interested in this position, send your resume to firstname.lastname@example.org